Authors
Note:
This one came to me as I was
writing On-Screen Completion (“OSC”) Forms.
It is a business fact that different departments often need to receive
the same completed form. Or a customer
needs a pickup receipt, while the both the service department and the billing
department needs to know of the transaction.
What is the traditional solution?
Three-part forms. For
many years, I have thought that the best way to handle three-part forms was to
buy a Daisy wheel printer, or a typewriter with a computer interface. And it works; it works. You set up an OSC form with input cells
wherever there are completion areas on your preprinted three part form.
But this is inspired. It takes OSC forms straight into the new millennium. I just have to figure out how to patent it!
Three-Part Forms
This is basically an enhancement of OSC forms. When a three-part (or two- or four-part,
etc.) form is needed, the OSC form simply needs to be printed three (or two or
four, etc.) times:
Rainbow collated paper would be purchased or
produced in-house.
The multiple print copies would be generated by one
click on a customized toolbar button.
And finally, a simple macro would print a different notation
at the bottom of each page (“Customer– White Copy;” “Service Department – Green
Copy;” “Billing Department – Pink Copy”).
No special equipment is needed.
And the best is yet to come.
A Cost Comparison
The following table compares the paper and ink costs of one commonly
used three-part form, purchase orders.
How Fast Will Your Savings Add Up?
Well, that depends on how many forms you use! And that is before you add in the additional benefits of OSC
forms: PC desktop access for all staff members, easy transitions whenever forms
are updated, and the ability to maintain the information for all forms prepared
in Access databases for easy printing, data retrieval and analysis.
Comparisons to Other Form Management Tools
A comparison of the features, costs and benefits of other form
management tools continues to demonstrate the usefulness of Werecat’s OSC forms
system.
Counting the Intangibles
Let Werecat System Consultants “raise the bar” on your forms
performance. Werecat will create OSC versions
of all of your existing forms using your in-house technology, and train your
staff in their use and development. No
software purchases are necessary in order to maximize your forms technology.
Werecat’s mission is to further the use of computerized administrative tools. Why isn’t Werecat working on a project for your company today? Contact Werecat at 773.955-5600 or at werecatsys@hotmail.com to begin to maximize your technology in administrative functions TODAY.